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Allenspark Fire Board of Directors - Board Secretary - Open Position
Allenspark Fire Protection District Board of Directors is seeking a new Board Secretary.
Submit resume to AFPD Board President Jill Allington, P O Box 153, Allenspark, CO 80510 by September 18.
 Indicate why you are applying and what you can contribute. Job Description is below. This position currently has a monthly stipend of $600.
ALLENSPARK FIRE PROTECTION DISTRICT
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JOB DESCRIPTION
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Position: District Secretary                                        Reports To: Board of Directors
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General Description:
The District Secretary is appointed by and serves at the discretion of the Board of Directors. He is primarily responsible for the administrative functions of the District, including recorded keeping, financial reporting, and external communication. The Secretary need not be a member of the Board of Directors.
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Specific Duties:
1. Â Â Â Â Â Â Â Prepare, post and distribute meeting announcements, agendas and minutes as required by law.
2. Â Â Â Â Â Â Â Coordinate meeting arrangements with special attendees.
3. Â Â Â Â Â Â Â Record the minutes of the Board meetings and maintain copies of the proceedings.
4. Â Â Â Â Â Â Â Prepare and distribute external correspondence as directed by the Board of Directors.
5. Â Â Â Â Â Â Â Act as custodian for the District Seal.
6.        Assist the Treasurer in the preparation of the draft and final versions of the annual budget in accordance            with State law.
7. Â Â Â Â Â Â Â Reconcile all financial accounts monthly (Quickbooks).
8. Â Â Â Â Â Â Â Pay all monthly invoices as directed by the Board of Directors.
9. Â Â Â Â Â Â Â Prepare monthly bills report for review by the Board of Directors.
10.      Prepare monthly financial reports for the Treasurer.
11.      Coordinate the annual financial audit (or exemption from audit) with our external accounting firm in                accordance with State law.
12.      Pay the annual pension contribution to the Fire and Police Pension Association (FPPA) at the beginning of           the year and request matching funds from Division of Local Affairs (DOLA) when the portal opens (usually           September).
13.      Act as liaison between the district and external private and public organizations.
14.      Update and post the annual Transparency Notice.
15.      During election years, act as the Designated Election Official and coordinate election activities with the              necessary government organizations.
16.      Review workers compensation and liability insurance coverages on an annual basis.
17.      Coordinate the use of the Community Room at Station One.
18.      Coordinate the cleaning services of the main fire station.
19.      Assist the Fire Chief as directed by the Board of Directors.
20.      Perform other duties as directed by the Board of Directors.